WESTERN REGION GENERAL MEETING
Thursday, September 14th, 2000
Spruce Lodge, Stratford
November Board meeting to discuss Marketing from ORA
Association of the Year - Chatham - plaque handed out
Corporate Sponsor - Fanshaw Optimist - London
Community Builder - David Demaree
25th Anniversary Award - London Ringette
New Association is Wiarton - Fred Cathrie to help out where necessary.
5.1 Membership Services - Brian - see report - No releases after November 15th, 2000. Audit form for each arena must be filled out and returned to Brian by November 15th or there will be a $50 fine.
5.2 Officiating - Jeff - Situations that you may need clarification, referee's contact your Referee n' Chief and they will report to Jeff. Clinics will be _____ Case books are $18.50 each. To reach Jeff by e-mail is address is firstname.lastname@example.org (519) 642-0564
5.3 Sports Development - Karen - see report - Marketing proposal, publicity tool kit sent by ORA; gym equipment, National Skills Instructor Clinic on October 28th, Stratford Allman, 8:30 a.m. - 4:30 p.m., cost $25.00, payable to Western Region. Please bring your marketing ideas to the November 23rd meeting, forward promotional materials - region flyer. Come with your written suggestions.
Doug - in respect to the flyer, please submit your ideas to the executive. The Region is not
prepared at this time to set an amount for this promotion. Local publicity, large centres get
a professional marketing person to help in this area. Brian Hetherington - Chair of Sports
Development. Flyers sent around to various elementary schools to K-8 is a great tool to
advertise. Sports Development and Marketing together maybe not the best. Marketing
should maybe separate. E.g. team jackets
Motion - Mt Forest/Kitchener
Motion to accept minutes as printed - carried
8.1 The Annual General Meeting to be held in April 1st or April 5th, 2001?? We will host our Annual General Meeting on Thursday, April 5th, 2001. Awards will be given in September at that meeting.
8.2 AA Provincials to be held March 11-14 in Whitby
A Provincials to be held March 16-19 in West Ferris
8.3 Regionals 2000 - each year the Regionals are split 50% to the Region and 40% for the Host. The 40% of the net profit: not including sponsorship, program, draws, and souvenirs be divided by the total number of hours worked at the Regionals to arrive at a per hour rate to be credited to each association for the number hours worked. A cheque to be sent.
8.4 RAT Team received $4000 in financial support from Western Region. Some of the other
regions have not received the same kind of support as our team.
Motion - St Mary's/Grey-Bruce
To accept the Statement of Revenues and Expenditures for the year ended September 1st, 2000 -
see report and qualification chart
TRF & Coaches Summary forms must be the same. Apprentice Coach - A & AA teams age 18
years and older - may assume for only one year. No Prior Coaching Qualification needed. Coach
in Training - age 16. All certification by January 8, 2001 - no exceptions!! Concerns with coaching
requirements in regards to Deb/Intermediate open division. Level 1 Clinics have a 8:00 a.m. start.
Level 2 Clinic - London will have a 9:00 a.m. start. Betty Ann has certification list of everyone who
has attended a clinic. Suggested by Joe Lepold, promotion monies could be looked at to cover
some costs in regards to coaching certification.
see report. Need a host for the Provincials 2001. International Master Athletic Winter Games -
held in Canada - Barrie/Orillia - 15 winter sports at the B/C level, February 2-11, 2001.
Within our region, Deb level must stay as an OPEN division on your TRF. In our region a transition year, use OPEN D & OPEN I for the 2000-2001 season. Remember when you go outside your region this may not be the case. It was originally for the AA Deb & Intermediate level. Jane suggests take it to the board and see if they will reverse their decision from A - down. ORA decision to affect all levels in local associations. Forward your concerns to ORA President. Check ORA web site for e-mail address. Do it tonight, before Board meeting. jackielajeunesse<email@example.com
Western Region Associations request that in the best interest of ringette that the ORA Board revisit
and repeal the decision to amalgamate the Deb & Intermediate divisions into an open division for A,
B, C & Rec. Carried.
Unofficial - Belle AAA instead of the Challenge Cups - play mini games in each of the 6 Regions.
Sports Development - Remember to bring to the next meeting the following: